Dear Members of Surrey Canadian Baseball Association:
Our SCBA Annual General Meeting is coming up on Oct. 27, 2021. At this meeting our member community will hear about the highlights of the past year and will vote in the Executive and Board members for the 2021/2022 year. This is a way for you to have a say in how the organization is run. SCBA is seeking volunteers to help at many levels for the 2022 season. Our volunteers are the best, and together we have been able to better the experience for our players, even during a pandemic!
To attend the AGM, members need to RSVP to our Secretary (Michelle Reddick at firstname.lastname@example.org). The agenda with Zoom link will be sent to those who RSVP a few days before the AGM.
Attached please find the signed Notice of AGM, Special Resolution and SCBA bylaws.
Special Resolution – The Board is proposing a few amendments to our bylaw that require the consent of the membership. The Sponsorship and Concession Coordinator positions have been removed as volunteer positions on the Board and will now be paid positions; it is felt that paid positions should not have voting positions on the Board of Directors. The President's job description will now include the oversight for all contracted services we purchase including concession management, sponsorship, field maintenance.
Any additional motions that would seek to change our Constitution and Bylaws that you wish to have considered at the AGM must be submitted at least 14 days in advance of the AGM to our Secretary Michelle Reddick at email@example.com. Any such motions will be included on the agenda for the AGM. Changes to Constitution and Bylaws cannot be introduced on the floor at the AGM. Please submit by the end of day on October 13 for consideration at the meeting.
NOTE - Those attending the AGM will be entered into a draw for a free registration for the 2022 season in each division of Blastball/Rally Cap/Tadpole, and $100 off their registration in each division of Mosquito/PeeWee/Bantam/Midget/Juniors Men.
Please email the Secretary Michelle Reddick at firstname.lastname@example.org if you would like to nominate someone or yourself for one of the elected positions or to join one of our committees. Or nominations can come from the floor at the meeting. We would love to have you on the team as we prepare for the 2022 season!