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Annual General Meeting (AGM) Notice

By Webmaster, 09/27/19, 2:15PM PDT


UPDATED Oct 10/19

A Special Resolution has been added to split the position of Coach/Player Development into two positions as outlined here.  All other positions remain the same.  The notice also corrects a mistake in the original email, whereby it was stated that the Fundraising Coordinator and Sponsorship Coordinator were two separate positions – there is only one position Sponsorship & Fundraising Coordinator, however the position can be shared.

Notice of 2019 Annual General Meeting

NOTICE IS HEREBY GIVEN, pursuant to the Society Act of British Columbia (the “Act”) and the Bylaws  of  the Society,  that  the  2019 Annual  General  Meeting  of  the  Society  will  be  held  on Wednesday,  October  30,  2019,  at 7  PM  at Surrey  Sport  and  Leisure  Complex,  Arena Multipurpose Room (2nd Floor) at 16555 Fraser Hwy.Surrey B.C.for the following purposes:

1. Approve the Minutes of the AGM held on Tuesday, October 16, 2018 at the Comfort Inn & Suites  

2.Election of Board of Directors for the coming year 2019-2020.The positions up for election will be as follows:

Executive Members:

  •     President (2 year term)
  •     1st Vice President (Peewee- Jr. Men’s - 1 year term)
  •     2nd Vice President (Blastball – Mosquito - 1 year term)
  •     Treasurer (1 year term)
  •     Secretary (1 year term)
  •     Registrar (1 year term)
  •     Coach and Player Development Coordinator (1 year term)


Board of Directors includes all Executive Members (above) plus:

  • Umpire in Chief (1 year term)
  • Division Coordinators (1 year term - up to 8 – Blastball, Rally Cap, Tadpole, Mosquito, Peewee, Bantam, Midget, Jr. Men’s)
  • Volunteer Coordinator (1 year term)
  • Equipment Coordinator (1 year term)
  • Uniform Coordinator (1 year term)
  • I.T. Coordinator (1 year term)
  • Tournament Coordinator (1 year term)
  • Fundraising Coordinator (1 year term)
  • Special Event Coordinator (1 year term)
  • Sponsorship Coordinator (1 year term)


Roles and duties for each of the above positions are listed, along with rules can be found here

3. To transact such further or other business as may properly come before the meeting or any adjournment thereof.

Any motions that would seek to change our Constitution and Bylaws that you wish to have considered at the AGM must be submitted at least 14 days in advance of the AGM to our Secretary Karminder Virk at  Any such motions will be included on the agenda for the AGM.  Changes to Constitution and Bylaws cannot be introduced on the floor at the AGM.  Please submit by end of day on October 16 for consideration at the meeting.

INCENTIVE - Those attending the AGM will be entered into a draw for a free registration for the 2020 season (one for each division Rally Cap to Junior Mens).  In addition there will be a draw for one free Winter Clinic registration courtesy of Bullpen Baseball Academy ($294 value).  You must be present to win any of these!

We look forward to seeing you there!